submitted by firstname.lastname@example.org
For the fiscal year-end close on May 31, 2018, it is important that all expenses, including equipment, supplies, travel and services rendered during the fiscal year 2018 are properly recorded and accrued as part of the year-end accounting close. In order to assure a “clean” year-end close, the following documents need to be submitted in a timely fashion as noted below.
Invoices, Expense Reports and Payment Authorization Forms
Please submit invoices, related to equipment, supplies, and services received on or before May 31, 2018 by Monday, June 11, 2018. All invoices need to have proper coding and approvals. Please email invoices to email@example.com or drop them off at the Science Building Suite 148 to Deb Blaschko, Accounts Payable.
Approve and code invoices in Agresso through the AP Paperless process for May 2018. You will receive a system email if you have an invoice task.
Please submit expense reports and payment authorization forms on or before May 31, 2018 by Monday, June 11, 2018. Code, approve and email to firstname.lastname@example.org or drop them off at the Science Building Suite 148 to Deb Blaschko, Accounts Payable.
P-Card Purchase and Reimbursement Expenses
Please submit P-Card statements and receipts for expenses incurred through May 31, 2018 by Monday, June 11, 2018. If you used your P-Card between May 25 and May 31, but the expenses are not related to the fiscal year 2018, please notify Fola Tiamiyu and Carole Kampf in Administrative accounting.
Year-end Accrual Procedure:
If you have not received an invoice from a vendor for goods or services received or delivered by May 31, please contact Deb Blaschko by Monday, June 11, 2018.
If you have any questions, please contact Administrative Accounting at email@example.com.
Thank you for your prompt attention and cooperation!