submitted by hr@augsburg.edu
This is a 0.8 FTE position that works 4 days per week, 12 months per year.
Summary of Position
The Schwartz School of the Arts Program Manager provides administrative support to department leadership, faculty, students, and staff within the School of the Arts, and provides academic support to programs across the Schwartz School of the Arts.
Primary Responsibilities
– Manage the overall administrative operations of the Schwartz School of the Arts.
– Manage internal and external communications for the Schwartz School of the Arts departments.
– Supervise professional staff in the School of the Arts.
– Maintain internal and external facing calendars for all departments, including scheduling large and small group meetings, juries, recitals, ensemble performances, scholarship audition days, etc.
– Collaborate with Admissions on recruitment efforts, including sharing prospective student information with relevant faculty, arranging individual group visits, and greeting guests.
– Coordinate accurate and timely communication about scholarships to students, faculty, and staff.
– Provide accounting support, including submitting invoices, payments for artists, department purchases, and managing and reconciling P-card statements.
– Collaborate with Human Resources, the School Director, and Department Chairs to hire adjunct and full-time faculty, and orient new faculty to the department and campus.
– Respond to incoming phone calls and emails in a timely manner, redirecting as necessary.
– Organize, plan, and coordinate school meetings and maintain meeting minutes.
Additional Responsibilities
– Oversee student employment, including supervising student workers as needed, approving timesheets, and interviewing, hiring, training, and supporting student employees.
– Coordinate and execute required documentation and records for annual accreditation.
– Provide administrative support in collaboration with the Theater Production Manager.
– All other duties as apparent or assigned by supervisor(s).
Work Environment and Physical Demands
– This position works 4 days per week.
– Typical work environment is an office.
– Regular computer and phone use.
– Infrequent driving to locations and events off-campus.