Accounts Payable Year-End Process

submitted by

For the fiscal year-end close on May 31, 2020, it is important that all expenses, including equipment, supplies, travel, and services rendered during the fiscal year 2020 are properly recorded and accrued as part of the year-end accounting close. In order to assure a “clean” year-end close, the following documents need to be submitted in a timely fashion as noted below.

Invoices, Expense Reports and Payment Authorization Forms:
Please submit invoices, related to equipment, supplies, and services received, expense reports and payment authorization forms on or before May 31, 2020 by Monday, June 8, 2020. All expenses need tohave proper coding and approvals.

Please email invoices to, or fax to 612-330-1515, or drop them off at the Business Office, Science Building Suite 148. If you are coming into
your office please check for invoices that may have been delivered to your office and forward them to the Business Office.

P-Card Purchase and Reimbursement Expenses:
Please submit P-Card statements and receipts for expenses incurred through May 31, 2020 by Monday, June 8, 2020. Email your statement and receipts to

Year-end Accrual Procedure:
If you have not received an invoice from a vendor for goods or services received or delivered by May 31, please contact Carole Kampf by Monday, June 8, 2020.

Checks and Cash:
If you checks and cash that need to be deposited for Fiscal year 2020, please bring it to Business Office, Science Building Suite 148 by Thursday May 29, 2020. During the “Stay at Home order”, our office is open Wednesday and Thursday 8:30am to 12:30pm.

If you have any questions, please contact:
Accounts Payable, Checks and Cash Carole Kampf, Accounting Manager at X1260

P-Card Fola Tiamiyu, Associate Controller at X1122

Thank you for your prompt attention and cooperation!