submitted by hr@augsburg.edu
Summary of Position
The Director of University Events oversees the Office of University Events, responsible for event planning and event operations campuswide. In addition to department oversight, the director designs, develops, plans, manages, and implements major events for the university and partners. The director is responsible for building internal and external relationships and promoting a positive image of the university.
Primary Responsibilities
– Lead and manage the University Events department to further the mission and vision of the university as well as enhance the image and raise the level of awareness.
– Create positive memorable experiences for campus community and campus guests.
– Supervise the University Events team responsible for year-round event planning, coordination of summer event and conferences management, and event operations (including administration of event technology and technical services and student staff management). Manage event planning assignments, annual summer conference assignments, and planner departmental assignments for each team member.
– Manage involvement of executive leadership, appropriate staff and vendors in planning and implementing all university major events.
– Prepare, oversee and manage the University Events budget and the budgets associated with university events & projects.
– Monitor, verify and reconcile expenditures of budgeted funds; prepare reports and evaluate the effectiveness of major live events and make recommendations to university senior administration.
– Manage campus wide policies and prioritization for scheduling, room usage, event scope/genres, and event planning requirements in alignment with the university’s mission and commitments to students, the campus community, and external partners.
– Oversee department procedures to ensure that all events conform to university, city, and state regulations.
– Analyze event performance and prepare metrics on costs, attendance and post-event communications, as necessary or requested.
– Plan, manage and administer all event details to include: reserving event space, determining and diagraming setup/floor plans, coordinating the design and implementation of marketing collateral and invitations, food & beverage details, design elements (décor, rentals, other services), audio-visual needs, internal departmental partners (DPS, Custodial, Facilities, etc.) staffing assignments/plans and tracking of attendance/registration details.
– Oversee off-campus venue review and selection process. Review, negotiate and manage venue contracts related to Augsburg events.
– Determine the need for outside vendors; review, negotiate and manage vendor contracts related to Augsburg events.
– Coordinate details for all visits of dignitaries, special guests and other VIPs.
– Interact with and serve as the main point of contact for personnel and campus organizations associated with producing events (DPS, Custodial Services, Facilities Management, Finance & Administration, Copy Center, etc.)
– All other duties as apparent or assigned by supervisor(s).