submitted by hr@augsburg.edu
Summary of Position
The Event and Conference Coordinator manages and executes small to mid-level events in cooperation with internal departments for events both on and off campus. This position also assists with other large-scale events and major campus events.
Primary Responsibilities
– Provide leadership and support by raising the quality of events and the image of the University.
– Lead and manage assigned events and ensure that events are tied to the mission and have a consistent feel that reinforces the University’s brand.
– Provide quality customer service and form positive working relationships.
– Provide leadership and support to student support staff.
Additional Responsibilities
Event Planning & Management
– Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics.
– Assist with the planning and coordination of large-scale or major campus events.
– Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure events remain successful, on-budget and mission-centered.
– Make decisions related to event logistics in partnership with on and off–campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff.
– Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate.
– All other duties as apparent or assigned by supervisor(s).
Summer Conference Planning
– Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports.
– Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed.
– All other duties as apparent or assigned by supervisor(s).