New Staff Position: Accounts Payable Specialist

submitted by

The Accounts Payable Specialist will provide excellent customer service to students, staff, faculty, and vendors through timely and accurate accounts payable processing and office support. This position requires the ability to manage large volumes of work in a fast-paced environment. This position entails processing vendor payments and related tax reporting, preparation and approval of general ledger entries, performing reconciliations and related analysis, and assisting in the annual financial audit.

Primary Responsibilities:

– Enter and process accounts payable on a daily basis.
– Entering service, contract, reimbursements, payment authorizations, student refunds, and invoices via multiple processes into accounts payable module for payment, matching purchase orders to invoices, verifying proper authorization and general ledger account coding, and uploading monthly journal entries.
– Ensure payments are completed weekly via multiple payment processes such as check and ACH payments.
– Maintain vendor profiles and recurring payment listing.
– Respond to vendor and staff inquiries and work with individuals to resolve payment and other questions.
– Research and investigate accounts payable issues.

Additional responsibilities:

– Perform monthly reconciliations, and prepare such tax forms such as 1099-Misc.
– Provide general office support to the Administrative Accounting Office.
– Create and upload monthly accounting journal entries
– Process weekly Student Credit Refunds via direct deposit and check
– Other duties assigned by supervisors.

Work environment and physical demands:

– Typical work environment is an office.
– Regular computer use.
– Sitting for long periods of time.
– Infrequent lifting of up to 10 lbs., grasping and reaching.

View Job Posting